Privacy Policy
Last updated: 29 July 2026
Introduction
1. This Privacy Policy explains how Via Legalis collects, uses, stores and protects personal information in connection with our legal services, our website and our business operations.
2. It explains what information we collect, how we use it, who we may share it with, how long we retain it and the rights available to you under applicable data protection legislation.
3. This Privacy Policy applies whenever you contact us, enquire about our services, engage us to provide legal services or use our website.
4. Please also read our Website Terms of Use here and Cookie Policy here.
About Via Legalis
5. References in this Privacy Policy to "Via Legalis", "we", "our" or "us" mean Via Legalis, an SRA authorised and regulated legal practice.
6. For the purposes of the UK General Data Protection Regulation ("UK GDPR") and the Data Protection Act 2018, Via Legalis is the data controller of the personal information covered by this Privacy Policy.
The Information We Collect
7. The personal information we collect depends on the nature of our relationship with you and the services we provide.
8. This may include information you provide to us, information relating to your enquiry or legal matter, correspondence and communications, financial information relevant to our engagement, information required to comply with legal or regulatory obligations and information generated through your use of our website.
9. Where necessary in connection with the legal services we provide, we may also process personal information relating to other individuals connected with a legal matter.
10. We will usually collect personal information directly from you, although we may also receive it from those acting on your behalf, other parties involved in a legal matter, publicly available sources and trusted third parties where appropriate.
11. If you do not provide information that we reasonably require, we may be unable to consider your enquiry, provide legal services or comply with our legal and regulatory obligations.
How We Use Your Information
12. We use personal information to consider enquiries, provide legal services, communicate with you, manage our relationship with you, administer and improve our business, comply with legal and regulatory obligations, recover unpaid fees where appropriate, and establish, exercise or defend legal claims.
13. We do not use personal information to make automated decisions or carry out profiling that produces legal or similarly significant effects.
Our Legal Basis for Processing
14. The lawful basis on which we process personal information depends on the purpose for which it is used.
15. Depending on the circumstances, we process personal information because it is necessary to perform our contract with you, comply with legal obligations, pursue our legitimate interests or, where required, with your consent.
16. Where we process special category or criminal offence data, we do so only where permitted by applicable law.
Sharing Information
17. We treat personal information confidentially and will share it only where reasonably necessary for the purposes described in this Privacy Policy, where required by law or regulation, or where you have authorised us to do so.
18. Where appropriate, we may share personal information with professional advisers, courts, regulators, service providers and other organisations involved in providing our services or complying with our legal and regulatory obligations.
19. Where third parties process personal information on our behalf, we require them to maintain appropriate standards of confidentiality and security.
20. We do not sell your personal information.
International Transfers
21. Where personal information is transferred outside the United Kingdom, we will ensure that appropriate safeguards are in place in accordance with applicable data protection legislation.
Information Security
22. We take appropriate technical and organisational measures designed to protect personal information against unauthorised access, loss, misuse or disclosure.
23. Although no method of transmitting or storing information electronically can ever be completely secure, we regularly review our security measures to ensure they remain appropriate to the nature of the information we hold.
Retention
24. We retain personal information only for as long as reasonably necessary for the purposes for which it was collected, including to provide legal services, comply with legal and regulatory obligations, resolve disputes and establish, exercise or defend legal claims.
25. When personal information is no longer required, we will securely delete or anonymise it where appropriate.
Your Rights
26. Subject to applicable data protection legislation, you have a number of rights in relation to your personal information, including the right to request access to your information, ask us to correct inaccurate information, object to certain processing activities and, in appropriate circumstances, request that your information be erased, restricted or transferred.
27. The availability of these rights depends on the circumstances and the applicable legal requirements.
28. If you wish to exercise any of your rights or have any questions about the way we process your personal information, please contact us using the details below.
29. If you are dissatisfied with the way we have handled your personal information, you also have the right to lodge a complaint with the Information Commissioner's Office (ICO). Further information is available on the ICO website: .
Cookies
30. Our website uses cookies and similar technologies to support its operation, improve functionality and understand how the website is used.
31. Further information is available in our Cookie Policy here.
Changes to this Privacy Policy
32. We may update this Privacy Policy from time to time to reflect changes in our business, legal or regulatory requirements, or the way we process personal information.
33. The latest version will always be available on our website.
Contact
34. If you have any questions about this Privacy Policy or the way we process personal information, or if you wish to exercise any of your rights, please contact us:
Via Legalis
18 Fitzhardinge Street
London W1H 6EQ
United Kingdom
Email: